Hawaii Information Portal

For Employees

Welcome to the employee knowledge library! Use the resources below to learn about how to navigate and enter information in the HIP system.

FOR ALL STATE EMPLOYEES

Learn about managing your personal information such as setting up your tax withholdings, direct deposit and more.

System Access

How To Access HIPAugust 29, 2022
How you access the HIP system depends on who your employing department… Read more: How To Access HIP

Employee Information

How To Get Your Wage and Tax Statement (W-2)August 31, 2022
Access your W-2/W-2c from the Employee Self-Service (ESS) screen. Every year as… Read more: How To Get Your Wage and Tax Statement (W-2)
Setup Your Payroll Address and Emergency ContactsAugust 29, 2022
Keep your employee profile up to date from the Employee Self-Service (ESS)… Read more: Setup Your Payroll Address and Emergency Contacts
Manage Your Wage and Tax Statement (W-2)August 29, 2022
Opt to go paperless and receive electronic copies of your W-2s from… Read more: Manage Your Wage and Tax Statement (W-2)
Manage Your Tax Withholdings (W-4)August 29, 2022
Manage your Federal and State tax withholdings from the Employee Self-Service (ESS)… Read more: Manage Your Tax Withholdings (W-4)
Manage Your Payroll BeneficiariesAugust 29, 2022
Manage your Payroll Beneficiaries from the Employee Self-Service (ESS) screen. This beneficiary… Read more: Manage Your Payroll Beneficiaries
Manage Your Direct DepositAugust 29, 2022
Setup or update your direct deposit information from the Employee Self-Service (ESS)… Read more: Manage Your Direct Deposit
How To Get Your Pay StatementAugust 29, 2022
View, print, and save copies of your pay statements from the Employee… Read more: How To Get Your Pay Statement

Quick Reference Guides

State of Hawaii Wage and Tax Statement (W-2) Guide

How To Change Your Address

Simple Direct Deposit Setup

Detailed Direct Deposit Setup

How Direct Deposit Changes Are Processed

Understanding Your Pay Statement

Detailed Guide For Making Tax Withholding Changes

View/Update Your Payroll Beneficiaries

State of Hawaii Employee’s Designation of Beneficiary Instructions

FOR EMPLOYEES USING TIME AND LEAVE

(Not for employees working at DOE, UH, HHSC, or JUDICIARY)

Learn about time and leave related features such as how to submit your hours worked, absences and view your available balances.

Click here to see new updates to HIP effective May 2023!

Submit Time and Leave

Introduction to Time & Leave (T&L) Employee Self-Service (ESS)August 31, 2022
Use the HIP system to submit your time for payroll purposes or… Read more: Introduction to Time & Leave (T&L) Employee Self-Service (ESS)
How To Submit Your OvertimeAugust 31, 2022
Use the HIP system to request pre-approval of overtime you anticipate working… Read more: How To Submit Your Overtime
How To Submit Your TimeAugust 29, 2022
Use the HIP system to submit your hours worked from the Employee… Read more: How To Submit Your Time
How To Submit An Extended Leave RequestAugust 29, 2022
Use the HIP system to submit your extended absence requests from the… Read more: How To Submit An Extended Leave Request
How To Submit A Leave RequestAugust 29, 2022
Use the HIP system to submit your leave requests from the Employee… Read more: How To Submit A Leave Request
How To Request A Leave Share DonationAugust 29, 2022
In special circumstances where you may need hours, you can request a… Read more: How To Request A Leave Share Donation
How To Donate LeaveAugust 29, 2022
Use the HIP system to donate any excess vacation hours you may… Read more: How To Donate Leave
How To Change A Leave RequestAugust 29, 2022
Use the HIP system to submit your leave requests from the Employee… Read more: How To Change A Leave Request
How To Cancel A Leave RequestAugust 29, 2022
Use the HIP system to cancel your leave requests from the Employee… Read more: How To Cancel A Leave Request
How to Review Leave Balances on ESSAugust 29, 2022
Use the HIP system to review your leave balances from the Employee… Read more: How to Review Leave Balances on ESS

Mandatory Training

Take mandatory self-paced training by clicking on the links below.

Downloadable copies of our training guides are also available in .PDF and .DOC format.

NOTE: New logins to the Aloha State Learnupon site are no longer being issued, please use the links below to go through unlocked versions of mandatory self-paced training and related materials.

Hourly Employee Timesheet Training	PDF	DOC
Salaried Employee Timesheet Training	PDF	DOC
Leave Requests for Salaried Employees	PDF	DOC

Review the Standard Operating Policies and Procedures.

Quick Reference Guides

Timesheet Overview

Enter Time – Business Process

Entering Punch Time with Shifts Crossing Days

BU09 WKEND – Weekend Differential TRC Entry

Taking Compensatory Time Off

Manage Absences Overview

Forecasting

Enter Leave – Business Process

Comptroller’s Memorandum 2019-01 Procedures for Salary and Wage Overpayment Recovery

Annual Leave Summary Job Aid