Use the HIP system to request pre-approval of overtime you anticipate working or submit unexpected overtime hours after you’ve worked them from the Employee Self-Service (ESS) screen.
Here’s an illustration showing when to use the two (2) processes for requesting pre-approval of OT you anticipate working and reporting OT after you’ve already worked:
NOTE: TIMELY TRANSACTIONS ARE REQUIRED. All employees are required to submit timesheets by the end of each pay period. This ensures that employees are paid accurately and timely. If you are an hourly employee, you must submit your timesheet in the HIP system for your supervisor’s approval by the end of each pay period (the 15th day of the month and the last day of the month).
If you are a salaried employee, you must submit your timesheet in the HIP system for your supervisor’s approval by the end of each pay period if you need to claim fringe or special types of pay such as overtime, differentials, meals, etc.*
If you fail to submit your timesheet within 30 days of the pay period close, your timesheet for the period will be locked and you will need to contact your Timekeeper to have hours submitted on your behalf. To prevent delays in receiving your pay, please submit timesheets by the close of each pay period.
*Employees on the LAG payroll schedule who submit time toward the end of the pay period, may have their pay reflected on the following pay cycle due to the processing time required for approvals and calculations.
Click here to view and download a quick reference guide on submitting overtime.
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Last Updated: May 8, 2023
Tags: Submit Overtime, Overtime Pre-Approval