How To Submit A Leave Request

Use the HIP system to submit your leave requests from the Employee Self-Service (ESS) screen.

Salaried employees will input leave requests directly into the HIP system and they will automatically be routed for supervisor approval.  If you have a State of Hawaii Office 365 account with a hawaii.gov email address, you will receive an email notification once your supervisor takes any action.

If you need to change or cancel your leave request or want to view your leave balances, you may also do that at any time in the HIP system.

NOTE: TIMELY TRANSACTIONS ARE REQUIRED.  If you take leave, regardless of whether it is paid or unpaid, you must submit the request in the HIP system by the end of the applicable pay period.  Additionally, all employees that fail to report Leave without Pay (LWOP), may become indebted to the State of Hawaii in accordance with State policies and laws.

Click here to view Comptroller Memorandum No. 2019-01 about Salary and Wage Overpayment Recovery.

Watch a brief video on how to submit a leave request here:

 

Watch a brief video on how to submit a leave request for partial days here:

 

STEPS

1. Login to the HIP portal and navigate to your ESS screen.

2. Click on the Time tile.

3. Then click on the Request Absence tile.  NOTE: If you have more than one active job, make sure you select the correct one to request an absence for from the drop-down menu at the top.

4. Next, click on the arrow icon of the *Absence Name drop-down menu to select the absence type you would like to take, then click on the Submit button.

5. Fill out the details of your request including the Reason for leave, *Start/End Date, comments and be sure to attach any applicable documents to your leave request that may be required.  (i.e. a doctor’s note if your sick leave exceeds four days, or a parent-teacher conference form, etc.)

6. After filling in the details of your request, you will need to click on the Check Eligibility button to ensure you have enough balance to cover your leave.  A pop-up message will notify you if you are eligible or ineligible to take leave.  If you are not eligible (do not have sufficient leave balance) to make a request, you will need to re-work the hours/dates or risk the possibility of incurring Leave without Pay (LWOP).  Click on the Submit button when you are ready to submit your leave request.

Here’s a brief workflow showing the steps your leave request goes through after submitting it:

NEED HELP FAST?

Click here to find your Time or Leave Keeper.

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How To Change A Leave Request

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Last Updated: August 31, 2022

Tags: Submit Leave, Take Leave, Submit Absences, Take Absences