For Supervisors

Welcome to the supervisors knowledge library! Use the resources below to learn about supervisor responsibilities and how to support your employees in the HIP system.

Looking for recent updates to this page, or announcements? Click Here!

07/19/24: New BU09 WKEND (Weekend Differential) TRC Entry guide has been published on the Employees page. This new TRC is available to employees in Bargaining Unit 09 effective July 1, 2024.

05/24/24: Email notifications for delegations pending approval will now include a warning text to read: "WARNING: Accepting Delegation from your immediate supervisor will cause errors for your own time and leave submissions." The notification will be included in all pending approval notifications to bring awareness of the consequences of employees who accept a delegation from their immediate supervisor.

03/01/24: The HIP Time and Leave system will be enhanced by generating email notifications to employees and their supervisors for outstanding transactions. An E-mail notification will be generated for every saved but not submitted transaction. Notifications will be sent out each day stating the remaining allotted time to resolve the transaction. For example, if an employee has several or more saved but not submitted transactions, the employee and their supervisor will receive an e-mail notification per transaction.

03/02/23: Recently released as part of a training series intended to refresh department user knowledge of the system and it's processes. Download and view a PowerPoint presentation on Managing Exceptions. Topics covered are common exceptions and how to view and resolve them. Additional refresher training resources for supervisors can be found in the Time and Leave Refresher Training section below.

01/23/23: An updated Forecasting guide and accompanying PowerPoint presentation has been posted as part of a training series intended to refresh department user knowledge of the system and it's processes. Learn how you can help your employees forecast their available leave balances as of today or a future date. Additional refresher training resources for supervisors can be found in the Time and Leave Refresher Training section below.

Click here to see new updates to HIP effective May 2023!

Supervisor Responsibilities

Security Access For SupervisorsSeptember 29, 2022
All new supervisors will be granted access based on how the HR… Read more: Security Access For Supervisors
Introduction to Time & Leave (T&L) Manager Self-Service (MSS)September 29, 2022
The HIP system houses Human Resource (HR) information for State employees such… Read more: Introduction to Time & Leave (T&L) Manager Self-Service (MSS)

Employee Requests

How To Make Changes To Employee LeaveOctober 2, 2022
Use the HIP system to cancel or pushback leave requests on behalf… Read more: How To Make Changes To Employee Leave
How To Request Leave For Your EmployeesSeptember 30, 2022
Use the HIP system to request leave on behalf of your employees… Read more: How To Request Leave For Your Employees
Manage Employee Overtime RequestsSeptember 30, 2022
Use the HIP system to pre-approve overtime (OT) your employees anticipate working… Read more: Manage Employee Overtime Requests
How To Approve Employee RequestsSeptember 29, 2022
Use the HIP system to approve employee requests from the Manager Self-Service… Read more: How To Approve Employee Requests

Delegations

How To Setup An Approval DelegationSeptember 30, 2022
Use the HIP system to delegate your approval responsibilities to a designated… Read more: How To Setup An Approval Delegation
How To Accept An Approval DelegationSeptember 30, 2022
Use the HIP system to accept approval responsibilities from another supervisor through… Read more: How To Accept An Approval Delegation

Employee Work Schedules

How To Correct and Update Employee Work SchedulesSeptember 30, 2022
Use the HIP system to update your employees’ schedules from the Manager… Read more: How To Correct and Update Employee Work Schedules

Mandatory Training

Take mandatory self-paced training by clicking on the links below.

Downloadable copies of our training guides are also available in .PDF and .DOC format.

NOTE: New logins to the Aloha State Learnupon site are no longer being issued, please use the links below to go through unlocked versions of mandatory self-paced training and related materials.

Supervisor Training

.PDF

.DOC

Review the Standard Operating Policies and Procedures.

Time and Leave Refresher Training

As a follow-up to mandatory self-paced training and available online resources, the following content is intended to be a review of concepts and to boost your skills related to T&L processes in the HIP system.

Watch video recordings of live refresher training sessions and download copies of accompanying guides, presentation slides, and worksheets available in Excel or .PDF format.

NOTE: Detailed guides are the only training materials to receive updates. Please clear browser cache to ensure the most recent version displays.

Exceptions	Downloadable copy of PowerPoint slides in PDF format.	Watch a video recording of this refresher training session.
Forecasting	Downloadable copies of PowerPoint slides and a detailed guide in PDF format.	Watch a video recording of this refresher training session.
Holiday Admin Leave	Downloadable copy of PowerPoint slides in PDF format.	Watch a video recording of this refresher training session.

Quick Reference Guides

MSS – Approving

MSS – Exceptions

Change Employee Leave Request – Business Process

Update Approval Routing – Business Process

Administrative Delegation Memo

Update Employee Work Schedule