Hawaii Information Portal

Employees must request approval to work Overtime (OT) prior to actually working and reporting it on their Timesheet.

Learn how to approve OT pre-approval requests for your employees in the steps below.

STEPS

1. Login to the HIP portal and navigate to your MSS screen in the upper left-hand corner.

2. Click on the Manager Self Service option from the drop-down menu.

3. You will be taken to your MSS screen where you can manage pending Overtime Pre-Approval requests by clicking on the Approvals tile.

4. A list of your Pending Approvals will appear, click on the Overtime Pre-Approval request to review it.

5. On the Overtime Request screen, you may review the details of the request such as dates and hours as well as employee comments, request history and chain of approvals.  When you’ve reviewed the details and are ready to approve, click on the “Approve” button in the upper right-hand corner.

6. An Approve message will pop up and you can add additional comments for reference, then click on the “Submit” button to finish approving the Overtime Pre-Approval request.

7. You will be taken back to your Pending Approvals list, notice the Overtime Pre-Approval request is no longer showing.

Payable Time is generated after an employee enters hours on their Timesheet and those hours successfully pass through the HIP system’s Time Administration process.  This means the hours do not have any outstanding exceptions preventing them from being approved by a supervisor. 

Once Payable Time is approved by a supervisor, it is ready for payroll processing on the next available pay cycle. 

Learn how to approve Payable Time requests for your employees in the steps below. 

STEPS 

1. Login to the HIP portal and navigate to your MSS screen in the upper left-hand corner.

2. Click on the Manager Self Service option from the drop-down menu.

3. You will be taken to your MSS screen where you can manage pending Payable Time requests by clicking on the Approvals tile.

4. A list of your Pending Approvals will appear, click on the overtime Payable Time request to review it.

5. On the Payable Time screen, you may review the details of the request such as dates and hours as well as chain of approvals.  When you’ve reviewed the details and are ready to approve, click on the “Approve” button in the upper right-hand corner.

6. An Approve message will pop up and you can add any additional comments for reference, then click on the “Submit” button to finish approving the Payable Time request.

7. Notice the Payable Time request has now been removed from your list of pending approval requests.

Employees may request time off for sick, vacation, and other time away from work for various reasons.

Learn how to approve Leave requests for your employees in the steps below.

STEPS

1. Login to the HIP portal and navigate to your MSS screen in the upper left-hand corner.

2. Click on the Manager Self Service option from the drop-down menu.

3. You will be taken to your MSS screen where you can manage pending Payable Time requests by clicking on the Approvals tile.

4. A list of your Pending Approvals will appear, click on the Leave request to review it.

5. On the Absence Request screen, you may review the details of the request such as dates and hours as well as employee comments, request history and chain of approvals.  When you’ve reviewed the details and are ready to approve, click on the “Approve” button in the upper right-hand corner.

6. An Approve message will pop up and you can add any additional comments for reference, then click on the “Submit” button to finish approving the Leave request.

7. You will be taken back to your Pending Approvals list, notice the Leave request is no longer showing.

When an employee’s previously approved Payable Time is modified, the HIP system will generate offsets to reverse the originally reported time as well as add the new time that was entered.

Usually, you will see a negative Payable Time request on your Pending Approvals screen that typically indicates there is an offset.

Learn how to approve Payable Time Offset requests for your employees in the steps below.

STEPS

1. Login to the HIP portal and navigate to your MSS screen in the upper left-hand corner.

2. Click on the Manager Self Service option from the drop-down menu.

3. You will be taken to your MSS screen where you can manage pending Payable Time requests by clicking on the Approvals tile.

4. A list of your Pending Approvals will appear, click on the Payable Time Offset request to review it.

5. On the Payable Time screen, you may review the details of the request such as dates and hours.  Notice the Quantity for Approval is negative along with 2 (1 positive and 1 negative) offsetting transactions in the Payable Time Details section.  NOTE: Supervisors can check with their employee or Timekeeper to confirm the negative offsets are valid.  You can also reach out to your Timekeeper if you need assistance reviewing the offsets on the Payable Time Details screen.

6. After confirming the offsets are okay, select both Payable Time Details entries for approval.  When ready to approve, click on the “Approve” button in the upper right-hand corner.  NOTE: It is important to select both the positive and negative entry when approving offsets.  Not doing so could result in an over or underpayment to the employee.

7. An Approve message will pop up and you can add any additional comments for reference, then click on the “Submit” button to finish approving the Payable Time Offset request.

8. You will be taken back to your Pending Approvals list, notice the Payable Time Offset request is no longer showing.

Click here to view a quick reference guide about approving Payable Time Offsets.