What is an extended absence?
An extended absence is defined as a leave that is generally covered under federal and/or state law and with State policies. These leaves include Family Leave (FMLA/HFLL), Workers’ Compensation Leave, Military Leave, and Temporary Disability Leave. These leaves may be more commonly referred to as “protected leaves”.
Click the following link to view a brief guide covering the Extended Absence Process.
What is the difference between an extended absence and normal leave?
The HR Admin will administer the extended absences because they normally require more specialized knowledge and special approvals prior to taking these absences. All of these extended absences also require certification prior to taking these absences. For other general leave requests that are administered through the current Form G1 (e.g. vacation, sick, bereavement, etc.), those requests will be handled by your departmental Leave Keeper.
Extended Absence Processes
Below are general steps to process an extended absence request and subsequent absence takes. Click on the links to view brief quick reference guides on performing each step:
Step 1: Employee Requests Extended Absence or alternatively, HR Admin Requests Extended Absence on Behalf of Employee.
Step 2: HR Admin Approves or Pushes Back Extended Absence for edits.
Step 3: HR Admin Adds Absence Takes or alternatively, the Employee Adds Absence Takes.
Related Articles:
Processing Workers’ Comp (WC) and Temporary Disability Insurance (TDI) Payments
Last Updated: January 14, 2023
Tags: Administering Extended Absences
