Hawaii Information Portal

Queries are available in the HIP system to assist Leave Keepers so that excessive LWOP can be monitored.  The query HIP_TL_LWOP_IN_ABS_MGMT gives you a listing of employees with LWOP.  Additionally, ...
Read More If an employee has excessive LWOP will the system flag this?

There are no limits, however an employee cannot request more hours than they are scheduled in a day.  The employee and their supervisor will want to make sure that all ...
Read More How many leave types can be requested per work day/shift?

Administrative Leave is a type of leave in the system, however it is not available for an employee to select for themselves.  When Administrative Leave is granted, it will be ...
Read More How do we handle administrative leave absences due to office closures in the event of natural disasters?

Yes.  We do take the HIP system offline for planned upgrades and maintenance with advanced notice to department HR and Fiscal/Payroll offices.  However, for the most part, the HIP system ...
Read More Should the internet or the HIP system go down, would the system allow for after the fact approvals?

There are no preferred browsers that work best with the HIP system per se.  However, Microsoft Edge lacks pop-ups and both Edge and Internet Explorer browsers may have limitations with ...
Read More Is there a preferred internet browser that works best with HIP?

Employees can access the HIP system on State kiosks and shared computers.  If they don’t have regular access, they should have their time and leave entered by their Time and/or ...
Read More Is Time & Leave information only available on kiosks and employee computers or will employees be able to access HIP on their smartphone?

This is more of a courtesy notice letting users know that the time you submitted will be processed after the current “Time Administration” process finishes running.  Time Administration runs multiple ...
Read More What does the message “XXPROCUSER4 kicked off a Time Administration job…” mean?

The originator of the request (whether is was the employee or Leave Keeper that submitted the request on behalf of an employee) will receive an email notification of the request ...
Read More What happens if my leave request is pushed back?

In the HIP system, Compensatory Time is tracked as a type of time as opposed to a type of leave.  When an employee works overtime and reports their hours on ...
Read More How is Compensatory Time tracked?

TRC stands for Time Reporting Code.  These are codes that employees can use to report their time on their Timesheets.  If the employee is salaried, TRCs are used to report ...
Read More What does TRC stand for?

The HIP system has an attachment feature for leave requests that is flexible and can be used for situations where a department policy or collective bargaining agreement requires an employee ...
Read More Why doesn’t the HIP system require a doctor’s note for more than four (4) employee sick days?

The HIP system will allow employees to forecast their leave so they can plan ahead, and tell them how much they’ll have in a future period according to their anticipated ...
Read More How does forecasting work?

No.  The HIP system will not allow employees to take more paid leave than they are entitled to take.  HIP checks to see that an employee has enough balance to ...
Read More Will the system allow me to take more paid leave than I have?

If the proxy is not a supervisor with access to the Manager Self-Service MSS screen, they will need to manually navigate to Enterprise Components> Delegation> My Delegated Authorities to approve ...
Read More I am not a supervisor, but was delegated approval responsibilities. How do I view pending approvals?

No.  Your proxy to approve Time and Leave items needs to be the same person, these responsibilities cannot be split up.

Yes.  Since nothing has been approved, the supervisor can simply approve whatever the system generated.  They should see one (1) row for approval and no negative offsets in this case.

If an employee resubmits an amended timesheet for approval after the original submittal was approved, the supervisor will see two (2) lines, one for a negative amount (to offset what ...
Read More My employee submitted an amended timesheet after I approved the original submittal. Why do I see both a negative and positive amount to approve?

No.  Employees may pre-request OT they plan on working, up to the day they actually work OT.  If an employee works OT without first getting pre-approval, they will enter their ...
Read More Can employees submit retroactive overtime (OT) pre-approval requests?

If a supervisor position is vacant, the HIP system will automatically route employee requests to the next available/active supervisor above the vacant position until a supervisor is hired.  When a ...
Read More If a supervisor position is vacant, how will the HIP system know where to send employee requests to?

Yes!  When you need to take leave or will otherwise be out of the office, you should set up a delegation in the HIP system so employee requests are routed ...
Read More Will the system allow me to delegate my supervisory approvals?