Hawaii Information Portal

All of the notifications occur between the employee and their supervisor only.  What some departments choose to do is instruct their supervisors to send the approval confirmation to another individual ...
Read More When an employee submits a request for leave, do Leave Keepers get an email that requests are pending approval? After the supervisor “approves” the leave request, do Leave

Yes.  If the employee is requesting a full-day absence for only one day, the start and end dates will be the same when the employee submits the leave request.

An employee may have more than one EMPL RCD if they have worked in two (2) different jurisdictions (i.e. worked for an Executive Branch agency then worked for Judiciary, etc.), ...
Read More Which employee record (EMPL RCD) do I use to record leave on behalf of an employee?

If an employee accidentally includes a paid holiday or one of their days off in their leave request, the HIP system will automatically know not to include those for approval ...
Read More An employee took vacation through the weekend and holiday, the HIP system is showing the holiday as 8 hours. Did the employee get charged for the holiday and weekend?

The departments HR office has the ability to make a change to what is known as the “Reports To” supervisor in the HIP system.  When changes need to be made, ...
Read More If an employee’s supervisor changes, who makes the change?

No.  The HIP system only maintains one (1) Reports To supervisor for every employee.  To have more than one level of approver would require very difficult and costly maintenance for ...
Read More Can we have more than one (1) approver (i.e. a recommended approver and an approver)?

Yes.  Please feel free to use the Monthly Time Calendar feature.

There are no limits to how far back an employee can go to record an absence up to the point that their department went live on Time and Leave.  If ...
Read More If an employee is out sick, and they submit their leave request upon their return to work, would they be able to select a date that has already passed or would they need to complete a leave request online while they were out?

Yes.  If an employee is requesting leave for less than a full day of work, the employee will select the “Partial Days” option to indicate the number of hours that ...
Read More Under duration, can you note less than 8 hours? How many decimal places will the system carry out?

If the employee has sick and/or vacation leave available and the employee is unable to request leave, their supervisor or Leave Keeper are able to request leave on behalf of ...
Read More If an employee is out, how can they prevent an LWOP situation?

Each leave request is separate.  An employee would enter one leave request for their sick hours and another for their vacation hours.

Yes.  The HIP system keeps leave balances for sick and vacation leave separately.  Any employee can access their leave balances by going to the Absence Balances tile.  Additionally, Leave Keepers ...
Read More Is the HIP system able to track sick and vacation leave separately for the year? The calendar only shows a leave balance in total.

No.  The monthly calendar is designed to display on your computer screen, as opposed to being printed.  It displays each day of the month across the top as columns and ...
Read More Can Leave Keepers print the monthly calendar?

No.  With records being kept electronically within the HIP system, there doesn’t seem to be a need to print leave records.  However, Leave Keepers have access to all leave records ...
Read More Will Leave Keepers have access to employee leave records to print?

For now there is no longer a Form 7.  An employee is able to get a full history of their leave from the Absence Balance tile in HIP.  Additionally, HR ...
Read More Will we continue to use the Form 7?

HIP will process based on what is inputted in the system.  Employees or Leave Keepers can follow the steps to change a previously approved vacation to sick leave for instance, ...
Read More Will the HIP system be able to charge vacation in lieu of sick?

It’s important that supervisors assign their employees’ schedules in HIP correctly.  Upon hire, all employees will be defaulted to a Monday – Friday, 8 hours per day schedule.  If that ...
Read More For employees that don’t work Mon – Fri, does the HIP system automatically compute leave based on Mon – Fri work days?

Comp Time is now a type of time and not a type of leave.  It’s important to understand that Comp Time is a three part process.  First, the employee requests ...
Read More How does Comp Time work?

An employee cannot request leave for hours that they have not yet accrued.  Rather than be rejected, they will not be able to actually submit the request as the HIP ...
Read More If an employee wants to request leave but they do not have any leave hours, will the request be rejected?

New leave types may be added when necessary, such as in situations where new union agreements are reached or the State revises its leave policies.  For the executive branch, DHRD ...
Read More Can we request new Leave types?