All of the notifications occur between the employee and their supervisor only. What some departments choose to do is instruct their supervisors to send the approval confirmation to another individual ...
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Yes. If the employee is requesting a full-day absence for only one day, the start and end dates will be the same when the employee submits the leave request.
An employee may have more than one EMPL RCD if they have worked in two (2) different jurisdictions (i.e. worked for an Executive Branch agency then worked for Judiciary, etc.), ...
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If an employee accidentally includes a paid holiday or one of their days off in their leave request, the HIP system will automatically know not to include those for approval ...
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The departments HR office has the ability to make a change to what is known as the “Reports To” supervisor in the HIP system. When changes need to be made, ...
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No. The HIP system only maintains one (1) Reports To supervisor for every employee. To have more than one level of approver would require very difficult and costly maintenance for ...
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Yes. Please feel free to use the Monthly Time Calendar feature.
There are no limits to how far back an employee can go to record an absence up to the point that their department went live on Time and Leave. If ...
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Yes. If an employee is requesting leave for less than a full day of work, the employee will select the “Partial Days” option to indicate the number of hours that ...
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If the employee has sick and/or vacation leave available and the employee is unable to request leave, their supervisor or Leave Keeper are able to request leave on behalf of ...
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Each leave request is separate. An employee would enter one leave request for their sick hours and another for their vacation hours.
Yes. The HIP system keeps leave balances for sick and vacation leave separately. Any employee can access their leave balances by going to the Absence Balances tile. Additionally, Leave Keepers ...
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No. The monthly calendar is designed to display on your computer screen, as opposed to being printed. It displays each day of the month across the top as columns and ...
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No. With records being kept electronically within the HIP system, there doesn’t seem to be a need to print leave records. However, Leave Keepers have access to all leave records ...
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For now there is no longer a Form 7. An employee is able to get a full history of their leave from the Absence Balance tile in HIP. Additionally, HR ...
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HIP will process based on what is inputted in the system. Employees or Leave Keepers can follow the steps to change a previously approved vacation to sick leave for instance, ...
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It’s important that supervisors assign their employees’ schedules in HIP correctly. Upon hire, all employees will be defaulted to a Monday – Friday, 8 hours per day schedule. If that ...
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Comp Time is now a type of time and not a type of leave. It’s important to understand that Comp Time is a three part process. First, the employee requests ...
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An employee cannot request leave for hours that they have not yet accrued. Rather than be rejected, they will not be able to actually submit the request as the HIP ...
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New leave types may be added when necessary, such as in situations where new union agreements are reached or the State revises its leave policies. For the executive branch, DHRD ...
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