Hawaii Information Portal

In the case that an employee chooses to repay overpaid amounts by personal check, use the following steps to ensure that the personal check is deposited correctly and the employee’s ...
Read More What needs to be done if an employee pays back an overpayment (OPR) by personal check?

You will post the vacation pay to the PCS page, you need to work with Prudential to make sure they have sent over the new deferred comp deduction for the ...
Read More How can I post the vacation pay rolled over to deferred comp on PCS?

You can click on the Query Viewer tile and then do an advanced search by “DEPT PAYROLL” to see what query reports have been created.        

Please notify the employee. Employees can see their paychecks in advance, before successful deletion/reversal is confirmed by Wells Fargo and before the check is reversed in HIP. Once the reversal ...
Read More I found an employee that should not have been paid. What do I need to do to recall the pay? What is the timing for deleting or reversing the ACH payment?

Mandatory queries and when to run them are available for Timekeepers to review in the Time and Labor WorkCenter.  You may also find a list of queries available to Time ...
Read More What queries can I run to review employee time?

An employee may have more than one employee record if they have worked in two (2) different jurisdictions (i.e. worked for an executive branch agency, then worked for Judiciary, etc.), ...
Read More Why does an employee have more than one employee record? Which one do I use to enter time for the employee?

Yes.  The maximum for Comp Time will be dependent on the employee’s bargaining unit.  If an employee has questions regarding their maximum, please have them contact their HR office for ...
Read More Is there a cap on the amount of Comp Time that an employee can accumulate?

No.  The monthly calendar is designed to display on your screen, as opposed to being printed.  It displays each day of the month across the top as columns and each ...
Read More Can you print the monthly calendar?

The query HIP_TL_COMP_BAL_BY_EE is available to HR and Timekeepers to review an employee’s Comp Time balance.  If at the time of termination an employee has a Comp Time balance, the ...
Read More What would departments submit to pay out Comp Time, are there any backup documents needed?

Yes.  A TRC listing is available.  Please be advised TRC codes available to employees are specific to an employee’s bargaining unit.  There are some TRCs on the list that only ...
Read More Is a TRC legend (code with description) available?

The UAC lookup on employee timesheets limits search results to the department-specific payroll number the employee is assigned to.

The employee will not get paid until they submit their paper timesheet, the Timekeeper is able to submit the hours and the hours are processed for payment.  Please encourage employees ...
Read More In scenarios where a Timekeeper enters time on behalf of employees without access to a computer, what happens if an employee misses turning in their paper timesheet for submittal?

Once an exception is allowed, the supervisor will get a request to approve Payable Time for processing and then no further action is required.

When a Timekeeper is on leave or retires, a department would request that DAGS establish a new Timekeeper in the HIP system by filling out an ETS-304 Form.

Timekeepers can go back 90 days, while employees only have access to go back 30 days.  Please encourage employees to be timely about their Timesheets to avoid having to enter ...
Read More How far back are Timekeepers able to input information on employee Timesheets?

Timekeepers can assist approval delegation proxies and TA supervisors with resolving exceptions through the Time and Labor WorkCenter.

Employees and Timekeepers should be submitting time by the end of each pay period worked.  That means the 1st – 15th and the 16th – the end of the month.  ...
Read More What is the last day Timekeepers can submit hours on behalf of employees for payroll processing?

Any exceptions pending resolution will appear in your Time and Labor WorkCenter and it is recommended that Timekeepers review exceptions on the exceptions tab periodically or at least prior to ...
Read More How will Timekeepers know if there are exceptions on a time entry?

The Form 10 is still utilized today and you would follow the same process for TA Pay as in the past.  Please work with your department HR and Fiscal/Payroll offices ...
Read More How does Temporary Assignment (TA) Pay work?

Timekeepers are required to audit their employee Timesheets for certain things.  There are specific audit queries that should be run and reviewed by Timekeepers prior to the close of each ...
Read More Do time records have to be reviewed before each pay period?