Hawaii Information Portal

Payroll will be responsible for maintaining the UAC for non-base pay.

HR is responsible for entering the UAC for regular pay.

No action is needed when establishing a new employee record.

No, HR will not be required to update this field and no update will be processed with the transition to Time & Leave.

The “Calculate Compensation” button only needs to be clicked if you are adding or removing differentials from the employee’s compensation.  All differentials need to be included in the compensation rate ...
Read More When does the ‘Calculate Compensation’ button need to be pressed?

No, there will be no change in historical records.  This rate code will not have an impact on payroll.

No, it will not be grayed out.  However, if a user changes the information, a pop-up message will state that an Absence Management Pay Group is required and not change ...
Read More If an employee is not on Time & Leave (T&L), will the “Absence System” be grayed out so the user cannot touch the information?

Yes, once employees transition to T&L, salaried employees will be converted from “E” to “S” (Salaried).  There will be a small group of employees that will continue to be classified ...
Read More When employees are converted to Time & Leave (T&L), will the employee type ‘E’ (Exception Hourly) status no longer be used?

You will want to enter the number of hours that the employee is expected to work per week.  For example, if an Airport Firefighter is required to work 56 hours ...
Read More If the Standard Hours for Full Time Equivalency (FTE) is 40 hours per week, how are the Standard Hours used to calculate FTE entered if an employee normally works over 40 hours per week (i.e. Airport Firefighters)?

Please use the Reports To field.  The Supervisor ID field must be blank.

No, this will not affect processing an employee’s paycheck.  The only thing that will be affected is when a new position is created.  The new position will require the new ...
Read More With the new department ID implementation, will this impact an employee’s paycheck if a department forgets to update the department ID?

Employees may see this message or have trouble viewing their paystubs if the HIP system’s screen reader function is turned on.  This can sometimes impact the look and behavior of ...
Read More Why am I seeing an error message when clicking on tiles and/or having trouble viewing my paystubs?

Use the View/Modify Requests screen to make changes to canceled requests. You can reuse requests that have been canceled.   If your supervisor approved the cancelation, but you try to ...
Read More Why is there a problem when trying to submit another request after canceling? I canceled my vacation request, my supervisor approved the cancellation, and I don’t see it in the Cancel Absences list, but when I try to use the Request Absence screen to make a new vacation request for similar dates, I get an error. What do I do?

There is a workaround that enable 89-day hire employees to access the unavailable date they are trying to enter time on through your Time Summary tile.  The Time Summary tile ...
Read More I’m an 89-day hire (terminated 11/28/22 and rehired 11/30/22) and not able to enter time on my rehire date. How do I go about entering hours I worked on that day?

An over or underpayment could occur on one check and then be inadvertently adjusted on the next check if HR and Payroll don’t coordinate on which payroll cycle will be ...
Read More TDI/WC authorization can occur later than the actual pay period incurred. In these cases, a reclass of pay is typically needed. What happens if HR and Payroll do not enter retroactive entries by the same deadline for a particular pay period (for either WC or TDI)?

An entry with the “Return from Leave” Action is necessary to restart the employee’s automated base pay.  Automated base pay would resume once the employee is Active for a full ...
Read More Does an EPAR action need to be entered to take an employee off WC/TDI or will the NTE date be sufficient?

An over or underpayment could occur on one check and then be inadvertently adjusted on the next check if HR and Payroll don’t coordinate on which payroll cycle will be ...
Read More TDI/WC authorization can occur later than the actual pay period incurred. In these cases, a reclass of pay is typically needed. What happens if HR and Payroll do not enter retroactive entries by the same deadline for a particular pay period (for either WC or TDI)?

Reviewing the listing of reports at: https://ags.hawaii.gov/hip/tl-reports-and-queries/ would be useful to review first.  For instance, HIP_TL_TIME_IN_PROCESS is available to review time reported.  HIP_TL_PAYABLE_TIME_REV_UAC with estimated amounts is also available if ...
Read More We use the query HIP_TL_HRS_WORKED_CHECK_DT to audit during Lock Out. Is there a similar query that is available after supervisor approval, but before Lock Out?

A pay calculation process is required to generate the first draft of a paycheck and amounts for payment.  Central Payroll runs that process the day after the deadline.  However, audits ...
Read More We were told data is available when HIP emails, “Review Employee Paychecks for MM/DD/YY Pay Date and PCS Modification Forms Deadline Reminder” and PCS Mods are due the next day by 9am. Is it possible to see paycheck data before we receive that email?

There is no minimum repayment requirement.  ERS wants to make sure employees’ accounts are whole immediately since it is a mandatory retirement deduction pursuant to Section 88-325(b), HRS.