Hawaii Information Portal

Click on the Manage Absences tile to submit your leave requests For more information, please read the How To Submit A Leave Request article

If you are someone that needs to allow exceptions, all your pending exceptions will no longer appear by default if you use the Team Time tile under MSS. Instead, you ...
Read More What should I do to see the exceptions I have to work on?

With Time and Leave the system checks your balance as of the date you are requesting for. If you enter a vacation request in the future first (e.g., December), then ...
Read More What does the “Eligibility has changed for one or more existing Absence Requests. Please select View Eligibility Details to display the status of the request” message mean?

Navigation: NavBar > Navigator > Menu > Global Payroll & Absence Mgmt > Payee Data > Maintain Absences > Create and Maintain Absences From the Create and Maintain Absence Requests ...
Read More How do I search for all vacation leave my employees have taken during a specific date range on the Create and Maintain Absence Requests screen?

Not directly through HIP, as all leave donations submitted through HIP will be processed to the departmental leave share bank.  However, the donating employee can comment the name of the ...
Read More Can employees donate leave directly to another employee?

No, the leave share function does not replace any current departmental policies regarding leave share. Employees will be able to submit donation requests or requests to receive donated leave hours, ...
Read More Does the Leave Share function in HIP replace my departmental policies?

Employees can now submit requests to either donate vacation leave, or receive donated leave through HIP. When an employee donates leave, the request will be submitted to the HR Admin ...
Read More How does the Leave Share function work in HIP?

If both departments involved in an employee transfer are participating in Time & Leave, the balance is automatically transferred without the HR Admin having to do a balance adjustment, but ...
Read More If an employee transfers to another department that is also participating in HIP Time & Leave, what happens to their leave balances?

If an employee submits a late leave request for dates prior to GoLive, your Leave Keeper will process the leave manually and will notify you to adjust the employee’s leave ...
Read More What happens if an employee submits a leave request that was prior to GoLive?

The most common time when a leave balance adjustment would be processed would be when an employee leaves State service. As part of the vacation payout process, the HR Admin will ...
Read More When would the HR Admin have to process a leave balance adjustment?

The employee will be on a ‘Paid Leave of Absence’ (PLOA) status.  This status will stop the employee’s wages since their salary will be driven from the Compensation tab on Job Data ...
Read More If an employee is receiving Temporary Disability Insurance (TDI) payments, what is the status of the employee on HRMS?

WC and TDI remain manual calculations for now, however the Time & Leave project may revisit this function in the future once all of the logic and calculation are understood.

Yes, HIP will allow the employee to upload documents as part of the process of requesting the extended absence.  This will allow you to review the request as well as ...
Read More If an employee requests an extended absence, are they able to upload documentation?

Yes, HR Admins are able to request extended absences for employees in HIP if the employee is not able to or does not have access to a computer.  While the ...
Read More Am I able to request an extended absence on HIP for an employee?

No.  While the new Time & Leave features will allow the employee to request the extended absence through HIP, it is highly recommended that you maintain good communication with the ...
Read More Will the system replace any communication I have with the employee outside of HIP?

No, since the funding source is not the same as the one charging to base pay, Payroll will not generate an ePAR for this type of transaction.

For other pay (TDI and WC), your department payroll staff is going to be directly involved in entering the information.  Most other types of pay will be directly entered by ...
Read More We would like to recommend giving our department a verification period of three (3) days to verify the payroll information prior to final submission. Checking timesheets and overtime, other pay (i.e. TDI, WC, etc.) and any payroll changes. How would that work?

As the T&L project is a phased development with groups of departments, some departments will be up on T&L while others are not.  The new Pay Groups are meant to ...
Read More Why are different Pay Groups being create for Time & Leave (T&L)?

In the HIP system, Comp Time is tracked as a type of time as opposed to a type of leave.  When an employee works overtime and reports their hours on ...
Read More How is Compensatory Time (Comp Time) tracked?

The HIP system has certain logic to ensure that employee input is valid.  For instance, it will require that the employee enter comments when entering certain types of time, to ...
Read More Will the system check the employee’s inputs on Employee Self-Service (ESS) to validate that it’s correct?