Employees can now submit requests to either donate vacation leave, or receive donated leave through HIP. When an employee donates leave, the request will be submitted to the HR Admin for approval. Upon approval, the leave goes into the departmental leave share bank.
When an employee requests to receive donated leave, they will initiate the request through HIP for the HR Admin’s review. The HR Admin will review the request per their departmental policies and procedures, and if approved, approve the donated leave receipt request on HIP. The donated leave will move from the departmental leave bank to the employee for use.
Download the Leave Donation Process
No, the leave share function does not replace any current departmental policies regarding leave share. Employees will be able to submit donation requests or requests to receive donated leave hours, but will still require approval on HIP. All employees will have their lifetime shared leave received balances recorded on HIP prior to the transition, so employees will still be subject to the maximum number of hours received per your departmental policies.
Not directly through HIP, as all leave donations submitted through HIP will be processed to the departmental leave share bank. However, the donating employee can comment the name of the person they wish to donate to when submitting their donation request on HIP. You can then initiate the received donation request on behalf of the receiving employee to give the donated leave from the departmental bank to the receiving employee.
General Time and Leave FAQs for all HR Personnel
Time and Leave Topic: HR Administrator Overview
