Records Management Forms

Form Name
Fillable PDF
MS Word
MS
Excel
How-to Use
Example
ARM-5 Revised 7/2024
Records Transmittal and Shelf List
Use this form when sending 10 or more boxes containing the same records series to the State Records Center. For 9 or less boxes, log in and enter data into the Hawaii State Archives Versatile Web portal. Contact State Records Center at 808-831-6780 or [email protected] if you don’t have an account or if you need training on how to use the system.

PDF
ARM-5a
Microfilm Storage
for describing microforms to be stored in the State Records Center. Submit with ARM-5 form.
ARM-6
Records Inventory Form
for gathering descriptive information on records series that are to be newly scheduled or revised.
ARM-7
Records Destruction Report
used by agencies to document the in-house disposal of records.

PDF

PDF

PDF
Records Request Form
used by agencies to request their own records that are stored at State Records Center.

For more information on the use of these forms, please call the Records Management Branch at 808-831-6770.