Records Management Forms

Form Name
Fillable PDF
MS Word
MS
Excel
How-to Use
Example
ARM-5 Revised 7/2024
Records Transmittal and Shelf List
Use this form when sending 10 or more boxes containing the same records series to the State Records Center. For 9 or less boxes, log in and enter data into the Hawaii State Archives Versatile Web portal. Contact State Records Center at 808-831-6780 or [email protected] if you don’t have an account or if you need training on how to use the system. See Versatile Web User Guide for instructions on completing the form.
MS Excel Icon
How To Icon
PDF
ARM-5a
Use to submit file titles for contents of each box. Submit with ARM-5 form. See Versatile Web User Guide for instructions on completing the form.
MS Excel Icon
ARM-6
Records Inventory Form
for gathering descriptive information on records series that are to be newly scheduled or revised.
MS Word Icon
ARM-7
Records Destruction Report
used by agencies to document the in-house disposal of records.
PDF Icon
PDF
MS Word Icon
How To Icon
PDF
Example Icon
PDF
Records Request Form
used by agencies to request their own records that are stored at State Records Center.
MS Excel Icon

For more information on the use of these forms, please call the Records Management Branch at 808-831-6770.