Department of Accounting and General Services

Maui Special Use Permit Form

Under the general direction of the State Comptroller, coordinates and implements the Public Works, Administrative Services, Central Services, and Automotive Management programs in the Maui District within the scope of laws and established departmental and divisional policies and regulations.  In addition, the District Engineer is the Comptroller’s representative for certain delegated functions.

• Administers the operations of the Maui District Office by planning, organizing, directing and coordinating the functions of the Public Works, Administrative Services, Automotive Management, and Central Services Branches.
• Directs and maintains program planning within the Maui District.
• Directs the preparation of the District’s program budgets, and exercises control of funds made available for the District.
• Represents the Department before the community and public groups in the Maui District.

SERVICE LEVEL AGREEMENT WITH DEPARTMENT OF EDUCATION EFFECTIVE 8/12/2015

DAGS-DOE SLA

ADMINISTRATIVE SERVICES

Provides various staff services to the District Engineer and members of the line segments, including clerical, informational and personnel services.

• Maintains District Budgetary controls and processed expenditures.
• Receives and coordinates requests for the repair and maintenance of schools.
• Maintains a District system of accounts in accordance with the prescribed State Accounting System.
• Provides all District Stenographic, typing and all clerical services.
• Maintains recording and reporting of all personnel transactions, including but not limited to leave applications, worker’s compensation reports and time sheets for permanent and temporary employees.
• Compiles, prepares and submits all necessary reports for all Branches of the Maui District.
• Acts as liaison to the Comptroller by distributing information to other State agencies.

PUBLIC WORKS BRANCH

Under the general supervision of the District Engineer, administers construction and equipment contracts and performs field inspections to ensure that contractual terms are met.

• Determines and recommends changes and additions that become advisable during construction.  Reviews cost estimates, Change Orders, and Statement of Funds to incorporate changes.
• Checks and recommends approval of partial and final payments to contractors.
• Reviews evidences for the item extensions and liquidated damages and prepares recommendations.
• Holds pre-construction conferences with the Contractor and Sub-contractors.  Coordinates work and settles disputes between different Contractors on the same project site.
• Obtains materials for laboratory testing and prepares sample cards for the project records.  Arranges for testing, reviews materials and equipment test results and takes appropriate action.
• Performs final inspection of projects, recommends acceptance and prepares Contract Completion Reports.

Provides centralized leasing services to user agencies including:

• Locates suitable office space, negotiates terms, drafts agreements and coordinates execution of agreements.
• Initiates and coordinates projects to provide necessary renovations to the office space; process payment invoices for tenant improvements and tracks the progress of projects for such improvements.
• Monitors, evaluates and documents relative quality of services provided for the leases (i.e.; for grounds, custodial, repair and maintenance services) and ensures delivery of appropriate services contracted for, and coordinates with Central Services Division for provision of building operation services as applicable.
• Collects and compiles data and maintains system for determining geographic lease cost index, conducts market studies and determines future trends in rental of office spaces, and assists user agencies in assessing their space needs and in complying with office space standards.

CENTRAL SERVICES BRANCH

Plans, coordinates, organizes and directs and controls a variety of centralized services, including custodial services, maintenance and repair of State and public school buildings, and maintenance of State grounds in the Maui District which is composed of the island of Maui, Molokai, and Lanai.  Administers contracts for a variety of repair and maintenance functions.

CARPENTRY AND PAINTING, ELECTRICAL AND PLUMBING, AND CUSTODIAL SECTIONS

• Develops and coordinates a planned repair and maintenance program and other operational activities for State and public school buildings in the Maui District.
• Coordinates school maintenance schedules and projects.
• Administers contracts for a variety of repair and maintenance functions.
• Provides for janitorial and ground maintenance services for assigned State Office Buildings and grounds in the Maui District.

MOLOKAI SECTION

• Inspects schools.
• Develops and coordinates a planned repair and maintenance program and other operational activities for State and public school buildings on the island of Molokai.
• Coordinates school maintenance schedules and projects.
• Administers contracts for a variety of repair and maintenance functions.
• Provides for janitorial and ground maintenance services for assigned State office buildings and grounds on the island of Molokai

AUTOMOTIVE MANAGEMENT BRANCH

Manages and directs vehicular traffic at the Wailuku State Office Building parking lot and the adjoining Wailuku Judiciary Building parking lot; enforces existing parking rules and regulations, issues citations on violations; prepares and consolidates necessary reports on violations; notes that meters are in satisfactory condition; collects money from parking meters and deposits to the bank; and testifies in court when subpoenaed.

Controls and manages state vehicles by garaging and assigning vehicles from pool upon requests; schedules and performs repairs and preventative maintenance services necessary to keep vehicles in satisfactory and safe operating condition; coordinates activities for proper means of maintenance and for most economical usage of vehicles; provides custody of tools and equipment; maintains inventory of automotive parts; and provides fuel and repair services for non-pool vehicles.