Department of Accounting and General Services

Kauaʻi Special Use Permit Form

Under the general direction of the State Comptroller, coordinates and implements the Public Works, Central Services, and Automotive Management programs in the Kauaʻi District within the scope of laws and established departmental and divisional policies and regulations.  In addition, the District Engineer is the Comptroller’s representative for certain delegated functions.

• Administers the operations of the Kauaʻi District office by planning, organizing, directing and coordinating the functions of the Public Works, Central Services, and Automotive Management Branches.
• Directs and maintains program planning within the Kauaʻi District.
• Directs the preparation of the District’s program budgets and exercises control of funds made available for the District.
• Represents the Department before the community and public groups in the Kauaʻi District.

SERVICE LEVEL AGREEMENT WITH DEPARTMENT OF EDUCATION EFFECTIVE 8/12/2015

 

DAGS-DOE SLA

ADMINISTRATIVE SERVICES

Provides various staff services to the District Engineer and members of the line segments, including clerical, informational, and personnel services.

• Maintains District budgetary controls and processes expenditures.
• Receives and coordinates requests for the repair and maintenance of schools.
• Maintains a District system of accounts in accordance with the prescribed State Accounting System.
• Provides all District stenographic, typing, and clerical services.
• Maintains recording and reporting of all personnel transactions, including but not limited to leave applications, workers’ compensation reports, and time sheets for permanent and temporary employees.
• Compiles, prepares, and submits all necessary reports for all Branches of the Kauaʻi District.
• Acts as liaison to the Comptroller by distributing information to other State agencies.

PUBLIC WORKS BRANCH

Under the general supervision of the District Engineer, administers construction and equipment contracts and performs field inspections to ensure that contractual terms are met.

• Determines and recommends changes and additions that become advisable during construction. Reviews cost estimates, Change Orders, and Statement of Funds to incorporate changes.
• Checks and recommends approval of partial and final payments to contractors.
• Reviews evidence for the time extensions and liquidated damages and prepares recommendations.
• Holds pre-construction conferences with the Contractor and Sub-contractors. Coordinates work and settles disputes between different Contractors on the same project site.
• Obtains materials for laboratory testing and prepares sample cards for the project records. Arranges for testing, reviews all material and equipment test results, and takes appropriate action.
• Performs final inspection of projects, recommends acceptance, and prepares Contract Completion reports.
• Issues plans and specifications to tentative bidder and opens bid proposals submitted to the Kauai District Office.

Provides centralized leasing services to user agencies including:

• Locates suitable office space, negotiates terms, drafts agreements, and coordinates execution of agreements.
• Initiates and coordinates projects to provide necessary renovations to the office space; processes payment invoices for tenant improvements, and tracks the progress of projects for such improvements.
• Monitors, evaluates, and documents relative quality of services provided for in the leases (i.e.; for grounds, custodial, repair and maintenance services) and ensures delivery of appropriate services contracted for, and coordinates with Central Services Division for provision of building operation services as applicable.
• Collects and compiles data and maintains system for determining geographic lease cost index, conducts market studies and determines future trends in rental of office spaces, and assists user agencies in assessing their lease space needs and in complying with office space standards.

CENTRAL SERVICES BRANCH

BUILDING CONSTRUCTION AND MAINTENANCE SECTION

Plans, coordinates, organizes, directs, and controls a variety of centralized services, including custodial services, maintenance and repair of State and public school buildings, plumbing and electrical repair, and maintenance of State grounds in the Kauai District. Administers contracts for a variety of repair and maintenance functions.

EAST KAUAʻI BUILDING MAINTENANCE UNIT

• Develops and coordinates a planned repair and maintenance program and other operational activities for State and public school buildings in the East Kauaʻi Section.
• Coordinates school maintenance schedules and projects.
• Administers contracts for a variety of repair and maintenance functions.

ELECTRICAL SUPPORT SERVICES

• Develops and coordinates a planned repair and maintenance program and other operational activities of electrical wiring systems and equipment servicing State and public school building in the Kauaʻi District.
• Coordinates electrical repair and maintenance schedules and projects.
• Administers contracts for electrical repair and maintenance functions.

CUSTODIAL AND GROUNDS SERVICES UNIT

• Provides for janitorial and grounds maintenance services for assigned State Office buildings and grounds in the Kauaʻi District.

WEST KAUAI BUILDING MAINTENANCE UNIT

• Develops and coordinates a planned repair and maintenance program and other operational activities for State and public school buildings in the West Kauaʻi Section.
• Coordinates school maintenance schedules and projects.
• Administers contracts for a variety of repair and maintenance functions.

PLUMBING SUPPORT SERVICES

• Develops and coordinates a planned repair and maintenance program and other operational activities of plumbing systems and fixtures servicing State and public school buildings in the Kauaʻi District.
• Coordinates plumbing repair and maintenance schedules and projects.
• Administers contracts for plumbing repair and maintenance functions.

AUTOMOTIVE MANAGEMENT BRANCH

Manages and directs vehicular traffic at the Lihuʻe State Office Building parking lot; enforces existing parking rules and regulations; issues citations on violations; prepares and consolidates necessary reports on violations; notes that meters are in satisfactory condition; collects money from parking meters and deposits to the bank; and testifies in court when subpoenaed.