Intergovernmental Preparedness for Essential Records (IPER) Training

The Hawaii State Archives and Information and Communication Services Division, Department of Accounting and General Services (DAGS), State Civil Defense (SCD), and the Maui Civil Defense Agency are pleased to announce the availability of two free IPER (Intergovernmental Preparedness for Essential Records) online courses designed to assist participants in the development of the vital records identification and protection component of their Continuity of Operations (COOP) plan.  Each course, delivered in Hawaii by staff of the Hawaii State Archives and Maui Civil Defense Agency, provides 7.5 hours of online training and a FEMA certificate of completion.  Course participants may be eligible for continuing education credits from organizations such as International Institute of Municipal Clerks or the National Association of Government Archives and Records Administrators.

The two free online courses are:

ESS-HI-0001:  Essential Records Webinar presents a step-by step approach to developing an essential records program that is based on FEMA’s COOP guidance.  Presented via webinar in four sessions, held once a week, the course covers identification, protection, accessibility, and implementation of a scalable essential records program.  Take-home assignments to be completed between each session allow participants to apply what they learn to their own workplace setting, developing the components necessary for a comprehensive essential records program.

The Hawaii webinars were conducted during the month of September 2011.

Slides for these webinars are available:

Essential Records Webinar #1 Slides
Essential Records Webinar #2 Slides
Essential Records Webinar #3 Slides
Essential Records Webinar #4 Slides

Generic recordings of these sessions are available:

No. 1
No. 2
No. 3
No. 4

EPR-HI-0001:  Records Emergency Planning & Response Webinar builds on the lessons of the Essential Records Webinar and broadens the focus to all records so that agencies can plan for protecting and recovering both essential records and others that are also important or useful should an emergency occur.  This course is also presented in a weekly webinar format. Take home assignments between sessions allow participants to develop key components of their own Records Emergency Action Plan that details how each participant’s agency will handle records during an emergency.

Webinars are on four consecutive Thursdays:
October 6, 1:30 – 3:30 p.m.
Generic recording:
Slides: Records Emergency Planning and Response Webinar #1 Slides
October 13, 1:30 – 3:00 p.m.
Generic recordings:
Slides: Records Emergency Planning and Response Webinar #2 Slides
October 20, 1:30 – 3:00 p.m.
Generic recording:
Slides: Records Emergency Planning and Response Webinar #3 Slides
October 27, 1:30 – 3:30 p.m.

Targeted audience:  Governmental administrative, law enforcement, public health, emergency management, and information technology professionals involved in COOP planning and also those who are involved with essential records.

Details:  Each course requires a weekly commitment to attend the webinars, complete the assigned homework, and take a pre and post course test.  In addition, participants unfamiliar with basic records management principles and terminology may wish to take an online, self-directed tutorial on managing public records: Introduction to Records and Information Management (download and open with Internet Explorer or Mozilla Firefox) – a 90 minute, self directed presentation available online, free of charge. It introduces key concepts of records management and the role of records in continuity planning.

The webinars are being delivered via VOIP (voice over internet protocol).  Feedback, questions, and answers from participants will be delivered via online chat.  System requirements for webinar participation.

Registration is now closed.

For more information:  Contact Gina Vergara-Bautista at [email protected] or 808-586-0323.

Project sponsor:  The IPER Project is supported by Cooperative Agreement No. 2007-GT-T7-K022 administered by the U.S. Department of Homeland Security, Federal Emergency Management Agency, National Preparedness Directorate.