Hawaii State Archives Social Media Policies

The Hawai‘i State Archives (HSA), a division of the Department of Accounting and General Services (DAGS), maintains its social media accounts in an effort to promote accessibility and transparency. If you follow our accounts, you can expect postings regarding historical events, individuals and organizations from earliest recorded Hawaiian history through current times. Postings regarding the above will be pulled directly from the primary source documents, photographs and artifacts maintained in the Public Archives. Our goal is to share these pieces of history with the Public in order to help educate and inform them in an independent and unbiased way. To allow images to be viewed properly and effectively, some of them may have been enhanced from the original by adjusting the brightness, contrast as well as cropping the image due to format and/or layout of the social media platform.

The HSA will only follow those cultural memory institutions that have a primary focus on Hawaiian history.

HSA will update and monitor its social media accounts during office hours, Monday to Friday, but will not comment on posts.

HSA will delete a comment, content, or expression (“comment”) that disrupts, disturbs, impedes, is contrary to, is inappropriate for, or interferes with function of and ability of these limited public forums to fulfill their purposes. Unacceptable content includes, but is not limited to, comments that are:

  • Off-topic;
  • Profane, graphically violent, racist or sexually explicit;
  • Using an offensive term that targets a specific individual(s) or groups, including a term based on race, religion, gender, or sexual orientation;
  • Invasive of a person’s privacy;
  • Potentially libelous statements;
  • Plagiarism or violation of copyright;
  • Organized political activity;
  • A commercial solicitation or advertisement, a chain letter, or a pyramid scheme;
  • Containing personal information such as a driver license number, a social security number, and other information protected by law;
  • Disclosing any detail about an ongoing investigation or court or administrative proceeding that could prejudice the process or interfere with the rights or claims of a person or entity;
  • Part of or is a repetitive post copied and pasted by multiple users;
  • Spam or could constitute spam; and
  • Speech for which content-based restrictions are allowed, including incitement, obscenity, defamation, speech integral to criminal conduct, so-called “fighting words,” child pornography, fraud, true threats, and speech presenting some grave and imminent threat the Government has the power to prevent.

HSA reserves the right to remove any post or comment at any time without prior notice. While social media is a 24/7 medium, our tracking capabilities are not. HSA may not see every comment right away but every effort will be made to promptly remove comments that fail to follow the above guidelines.

HSA assumes no liability regarding any content provided by any participant in any HSA sponsored social media service, and does not endorse or review content outside the content created by HSA staff. Comments and opinions expressed through any HSA social media account are those of the individual contributors, and do not necessarily reflect those of the HSA, DAGS or the State of Hawaii.

All of our social media accounts are hosted by third-party providers. There may be occasions when social media applications are not available. We do not accept responsibility for service interruptions due to infrastructure or third-party downtime.

Replies & Direct Messages
HSA does not accept or reply to direct messages via social media. Questions and/or comments should be sent to HSA via [email protected] or by phone to 808-586-0329.

Personal Information
HSA does not collect, maintain or otherwise use the personal information stored on any third party site in any way other than to communicate with users on that site. Users should be aware that third party websites have their own privacy policies and should proceed accordingly.

Comments on HSA social media posts fall under General Retention Schedule 1.3.c. As such they are considered non-permanent records that may be disposed of when no longer administratively needed.

The role and utility of social media sites will be evaluated periodically by HSA staff, and may be terminated at any time without notice to followers.