Comptroller’s Memoranda

Size: 44 KB 2016-16 Payroll Considerations at End of Calendar Year 2016 Size: 186 KB 2016-14 State Government Listings in the 2017 Oahu White Pages Directory Size: 43 KB 2016-13 Act 86 (2015) Relating to the Employees' Retirement System Size: 44 KB 2016-12 Statutory Dues Changes for HGEA BU 02, 03, 04, 06, 09, 13 and 14 Size: 44 KB 2016-11 Statutory Dues Changes for HGEA BU 08 Size: 44 KB 2016-10 Quarterly Interest Rate for Late Vendor Payments Size: 51 KB 2016-09 pCard Transactions in Datamart Size: 44 KB 2016-08 Audit Examination for Fiscal Year 2016 Size: 41 KB 2016-07 FAMIS Year-End Deadlines Size: 44 KB 2016-05 Quarterly Interest Rate for Late Vendor Payments Size: 44 KB 2016-04 Statutory Dues Changes for HGEA BU 02 Size: 42 KB 2016-03 Motor Vehicle Permit Size: 44 KB 2016-02 Personal Use of State-Owned Vehicles Size: 53 KB 2016-01 Wage and Tax Statements for 2015 Size: 47 KB 2015-29 Electronically Transmitted Invoices Size: 2 MB 2015-28 Amendment 2 Federal Per Diem Rates (CONUS) Size: 40 KB 2015-27 2016 Standard Mileage Rate Announced by Internal Revenue Service (IRS) Size: 46 KB 2015-26 Statutory Dues Changes for HGEA BU 02, 03, 04, 09 and 13 Size: 44 KB 2015-25 Quarterly Interest Rate for Late Vendor Payments Size: 44 KB 2015-24 Statutory Dues Changes for UPW Size: 57 KB 2015-23 Early Cancellation of 2015 Claims Encumbrances Size: 86 KB 2015-22 Payroll Change Schedule Due Dates for January to December 2016 Size: 44 KB 2015-21 Payroll Considerations at End of Calendar Year 2015 Size: 54 KB 2015-20 Quarterly Interest Rate for Late Vendor Payments Size: 44 KB 2015-19 Statutory Dues Changes for HGEA 02, 03, 04, 06, 09 and 13 (AMENDED) Size: 42 KB 2015-16 Statutory Dues Changes for HGEA BU 02, 03, 04, 06, 09 and 13 Size: 43 KB 2015-14 Quarterly Interest Rate for Late Vendor Payments Size: 46 KB 2015-13 Risk Management Coordinators Size: 41 KB 2015-12 Property Claim Forms Size: 43 KB 2015-11 Financial Reporting for Pensions and for Postemployment Benefits Other than Pensions (OPEB) Size: 39 KB 2015-09 Procedures for Emergencies Occuring After Normal Operating Hours, and on Weekends and Holidays for DAGS Facilities Size: 66 KB 2015-06 Internal Control Over Financial Reporting Size: 54 KB 2015-05 Renewal of Temporary Civic Center Parking Permits Size: 32 KB 2015-03 Quarterly Interest Rate for Late Vendor Payments Size: 59 KB 2014-29 Capitalization Thesholds and Estimated Useful Lives for Intangible Assets Size: 62 KB 2014-26 Changes to FAMIS Period Closing Deadlines Size: 74 KB 2014-22 Prohibiting E-Cigarettes in DAGS Buildings Statewide Size: 52 KB 2014-20 Clarification of Blanket CIP Encumbrance Policy Size: 35 KB 2014-18 Statutory Dues Changes for HGEA BU 09 Size: 65 KB 2014-15 New Encumbrance Codes for Payroll Change Schedule Size: 37 KB 2014-13 State Vehicles with Motor Vehicle Permit Size: 57 KB 2014-11 Board and Commission Member Parking Permits Size: 33 KB 2014-08 Motor Vehicle Permit Size: 63 KB 2014-07 Accounting for Internally Generated Computer Software Size: 35 KB 2014-06 Contract Encumbrance Vendor Changes Size: 170 KB 2014-04 Guidelines - Project Labor Agreements (PLA) for State Construction Projects Size: 38 KB 2013-28 Journal Vouchers (SAFA-27) Size: 35 KB 2013-23 Payroll Processing Requirements Size: 50 KB 2013-22 Early Cancellation of 2013 Claims Encumbrances Size: 769 KB 2013-16 Space Computations for DAGS Office Space Requests Size: 1,020 KB 2013-09 Closing of Inactive Appropriation Accounts Size: 180 KB 2013-02 Procedures for Salary and Wage Overpayment Recovery Size: 33 KB 2012-19 Gasoline and or diesel Fuel - Statewide Size: 26 KB 2012-15 Adjustment of Per Diem for Meals Included in Conference Program Size: 130 KB 2012-11 New Employees' Retirement System (ERS) Coding Structure Size: 47 KB 2012-10 Monthly Reporting of Salary and Wage Overpayments Size: 52 KB 2012-05 Purchase of Vehicle Identification Decals Size: 85 KB 2011-34 State of Hawaii Single Audit Report Size: 44 KB 2011-29 New Fund Balance Reporting Policy for Government Funds Size: 145 KB 2011-25 Hawaii Revised Statutes 103-55.6 (Act 17, SLH 2009) - Apprenticeship Program Size: 116 KB 2011-18 Hawaii Revised Statutes (HRS) 103B--Employment of State Residents on Construction Procurement Contracts, as Amended by ACT 192, Session Laws of Hawaii (SLH) 2011 Size: 22 KB 2011-17 Summary Warrant Voucher Documentation Requirement for Compliance with Act 190, SLH 2011 Size: 19 KB 2011-13 Early Cashing of Payroll Checks Size: 90 KB 2011-12 ACT 048 - Relating to Mortgage Foreclosures 667-R Location of Public Sale Following Power of Sale Foreclosure Size: 62 KB 2010-39 Certificate of Insurance Requirements for Contracts (Amended) Size: 296 KB 2010-38 Act 68, SLH 2010 Employment of State Residents on Construction Procurement Contracts (Amended) Size: 60 KB 2010-37 Certificate of Insurance Requirements for Contracts Size: 44 KB 2010-28 Policy Guidance on Web Site Accessibility Size: 96 KB 2010-18 Departmental Financial Statements Size: 19 KB 2010-14 Vacation Transfers Size: 80 KB 2010-12 Special Use Permit Size: 30 KB 2010-08 Insurance Requirements for Use of State Facilities and Grounds Size: 18 KB 2010-07 ARRA Records Retention Size: 29 KB 2010-06 General Liability and Automobile Insurance Requirements for Contracts Size: 32 KB 2010-01 Documentation Requirement for Supporting Documents of Pcard Charges Size: 18 KB 2009-21 Accounting and Reporting of ARRA Funds Size: 25 KB 2009-17 Single Audit Act of 1984 Size: 23 KB 2009-15 Contract Retainage Size: 41 KB 2009-14 Contract Execution Date Size: 29 KB 2009-10 Temporary Parking During Legislative Break Size: 20 KB 2009-06 Footnote Disclosures Relating to Postemployment Benefits Other Than Pensions (OPEB) Size: 44 KB 2009-04 General Liability and Automobile Insurance Requirements for Contracts Size: 32 KB 2009-03 Auto Fleet Insurance Coverage Size: 44 KB 2008-22 Financial Reporting for Postemployment Benefits Other Than Pensions (OPEB) Size: 70 KB 2008-07 Financial Statement Reporting for General and General Obligation Bond Appropriations Size: 40 KB 2007-24 General Liability and Automobile Insurance Requirements for Contracts Size: 127 KB 2007-20 Documentation Requirements for Purchases of Goods or Services - Amended Size: 31 KB 2007-16 Removal of Bumper Stickers, Decals and Dealers License Plate Frames Size: 26 KB 2007-14 Increase in Contractor Parking Fees Size: 35 KB 2007-10 Deductible for Preventable Property Losses Size: 59 KB 2007-05 Risk Management Cost Allocation Size: 29 KB 2007-04 Change to FAMIS Vendor Edit Table Maintenance_Inquiry Screen Size: 37 KB 2007-03 Procurement of Passenger Vehicles Size: 32 KB 2006-16 Mandatory Reporting of Cash Awards Size: 164 KB 2006-10 Determining Status of Individuals Hired to Perform Services for Departments and Agencies Size: 28 KB 2006-08 Shredding Documents Containing Confidential Information Size: 183 KB 2006-02 Submission of Certain W-4 Withholding Allowance Certificates Size: 28 KB 2005-30 Conversion to Laser Printed Summary Warrant Voucher (SWV) Size: 26 KB 2005-26 Social Security Numbers on Accounting Forms and Documents Size: 399 KB 2005-19 Financial Statement Reporting Size: 39 KB 2005-14 Encumbering for pCard Transactions Size: 554 KB 2005-12 Contract Encumbrances and Contract Processing Procedures Size: 56 KB 2005-11 Statewide Vendor Table Maintenance Size: 42 KB 2005-08 Clarification of Mandatory Use of Purchasing Card (pCard) Size: 63 KB 2004-36 Mandatory Use Of Purchasing Card Size: 42 KB 2004-08 Cancellation of Interest Generated Summary Warrant Vouchers (SWV) Size: 77 KB 2004-06 Parking Leased Building Size: 41 KB 2003-37 Receipt of Personal Mail via the Messenger Service Size: 85 KB 2003-34 Central Motor Pool Repair Services Size: 51 KB 2003-25 FICA Code for One-Time Lump Sum Cash Bonus Voluntary Severance Benefit Size: 45 KB 2003-22 Protocol Fund Size: 54 KB 2003-15 Posting of Audit Reports on Departmental WebPages Size: 211 KB 2003-13 Salary Overpayment Write-Off Procedures Size: 63 KB 2003-09 Revised Request for Transfer of Funds, SAFORM A-21 Size: 27 KB 2003-07 Excess Vacation Leave Pay Out Size: 28 KB 2002-30 E-Mail Retention Schedule to Conserve Resources Size: 15 KB 2002-30 E-mail Retention Period Change from Thirty to Sixty Days, Amend 2 Size: 32 KB 2002-30 A-1 E-Mail Retention Schedule to Conserve Resources Size: 50 KB 2002-18 Funding of Audits Required Under Single Audit Act Amendments of 1996 Size: 72 KB 2002-17 Distribution of Audit Reports under Single Audit Act Amendments of 1996 Size: 25 KB 2002-16 Assignment of Net Pay to Interstate Financial Institutions Size: 32 KB 2001-32 Requests for Online Access to FAMIS Size: 100 KB 2000-24 Procurement of Transportation Services Regulated by the Public Utilities Commission Size: 38 KB 2000-17 Pre-auditing Of Payments Up To $1,000 Size: 53 KB 1999-37 Fees for Storage at State Records Center Size: 143 KB 1999-29 Revised Salary Assignment-Cancellation, SAFORM D-60 Size: 125 KB 1999-28 Risk Management Cost Allocation Size: 44 KB 1999-20 Submission of Time Sheets (State Accounting Form D-55) Size: 84 KB 1998-32 Clarification of Payroll Payment Policy for New Employees Size: 111 KB 1998-19 Policy Guidelines and Procedures for Leasing Office Space to Ensure Program Access for Persons with Disabilities Size: 57 KB 1998-16 Per Diem for Same Day Travel Size: 41 KB 1998-15 Payroll Payment Policy for New Employees Size: 98 KB 1998-10 Escheated Warrants-Checks Size: 50 KB 1997-37 Extending Claims Encumbrances Size: 77 KB 1997-29 Operating State Vehicles, Seat Belt Law Chapter 291-11.6 HRS Size: 46 KB 1997-26 Accounting for Revenue Refunds and Expenditure Reimbursements Size: 71 KB 1997-16 Procedural Changes for Post-Death Payroll Payments Size: 30 KB 1997-15 New Object Code for Ceded Land Revenue Payments to OHA Size: 796 KB 1996-19 Checks in Lieu of Warrants Pursuant to Section 40-51.5, Hawaii Revised Statutes Size: 30 KB 1996-17 Change In Depository Status Of State Archives Size: 31 KB 1996-04 Prompt Payments To Vendors Size: 30 KB 1995-33 State Record Centers Microfilming Of Records Size: 109 KB 1995-25 Procedures For Parking Reimbursement Size: 26 KB 1995-21 Procurement Of Audit And Accounting Services Size: 33 KB 1995-20 Carryover Of Balances From Prior Year Accounts Size: 36 KB 1995-14 Payroll Code for Non-Cash Fringe Benefit Size: 90 KB 1995-02 Inscription On State Motor Vehicles Chapter 105-6, HRS Size: 77 KB 1994-02 Unused Airline Tickets Size: 73 KB 1993-15 State Office Leases Size: 51 KB 1993-14 New One-Year Rule on Travel Expenses Size: 57 KB 1993-10 Payroll System Revision For Statutory Dues Size: 62 KB 1993-05 Prompt Return Of Payroll Warrants (Checks) For Cancellation Size: 112 KB 1992-09 Travel Benefits Relating to Frequent Flyer Type Programs Size: 96 KB 1992-06 Revised Payroll Notice Input Form, SAFORM D-99 Size: 102 KB 1991-31 Payroll W-H on Excess Travel and other Reimbursements Size: 432 KB 1991-30 Mailing of Form W-2 for 1991 Size: 54 KB 1991-27 Reporting Weapons Maint Allowance Size: 28 KB 1991-19 Increase In Flat Monthly Auto Allowance Size: 100 KB 1991-16 Preparation And Submission Of Encumbrance Documents Size: 64 KB 1991-14 Tenant Improvements In Leased Facilities Size: 57 KB 1991-06 FAMIS Trans. Code 233 (Direct Contract Payment) Size: 92 KB 1990-27 Requirement For Photocopy Of SS Card Size: 53 KB 1990-25 Holidays In W-C Periods Size: 88 KB 1990-21 Assessment for Works of Art, Sec 103-8.5, HRS Size: 47 KB 1990-20 State Records Center Size: 127 KB 1990-19 Payroll withholding on Excess Travel and other Reimbursements Size: 39 KB 1990-12 Statutory change to Petty Cash Payment Req. Size: 69 KB 1990-08 Post-Death Payroll Payments Size: 27 KB 1989-20 Restriction On Use Of Central Payroll EIN Size: 131 KB 1989-13 Post-Death Payroll Payments Size: 203 KB 1989-06 Risk Management and INS Program for State Government Size: 57 KB 1989-05 New Voluntary Deductions In Payroll System Size: 246 KB 1988-34 TORT Claims Against The State Size: 39 KB 1988-26 I.D. of Payments to Vendors Size: 54 KB 1988-20 Automated SWV Size: 52 KB 1988-13 Approval Of Payroll Messages Size: 47 KB 1988-07 2-Hr Time Limit Of Metered Parking Spaces Size: 77 KB 1987-07 HawTel Assessment Of Late Payment Charges Size: 54 KB 1986-16 TDI Payments Processed On Payroll Change Schedule Size: 26 KB 1986-05 W-C Claim Benefit Payments Size: 63 KB 1985-18 Excessive Use Of Summary Warrant Voucher Size: 68 KB 1985-17 Interest Under $5 Paid On Late Payments Size: 29 KB 1985-08 Garnishment Documents Served On State Employees Paid Via Payroll System Size: 128 KB 1984-57 Use Of PO To Contract For Personal Services Size: 35 KB 1984-44 Use Of Opt Remittance Data/Advice Field For Encumbered Contracts Size: 29 KB 1984-42 Manual Changes On Summary Warrant Vouchers Size: 28 KB 1984-39 Contract Enc. Initially Recorded as Claims Size: 36 KB 1984-35 Firm Classification For Persons Providing Contractual Services Size: 74 KB 1984-24 Contracts Payable From Federal Funds Size: 190 KB 1983-33 Hawn. Elec. Co. New Payment Policy Size: 124 KB 1983-21 Red Tag (Priority) Voucher Payments Size: 46 KB 1983-20 FAMIS Vouchering Of Payments To Postmaster Size: 36 KB 1981-39 Deposit of State Funds in Treasury Size: 38 KB 1978-03 Overdrafts in Payroll Allotment Category Size: 46 KB 1977-38 Report on Internal Controls Implemented to Correct Conditions Contributing to Loss of Cash and Equipment Size: 23 KB 1977-15 Request to Establish New Approp. Symbols
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