Noncandidate Committee Forms
The Commission offers two ways for noncandidate committees to submit forms. They are: (1) eSign and (2) Writable/Printable PDF. Regardless of the method chosen, noncandidate committees must complete and timely submit these forms.
eSign forms must be completed, esigned, and emailed to the Commission directly from the Adobe Document Cloud system after a user confirms their identity through an email authentication process. Any Internet browser can be used and no special software including Adobe Reader is needed to eSign. The free Adobe Document Cloud system will appear in your browser when you click any form that has an eSign link below.
How The Process Works
An eSign form can be esigned by either typing your full legal name into a box that will create a generic signature of your name in the eSign box; typing your full legal name into a box and then signing your name in the eSign box with your mouse; or, typing your full legal name into a box and then using a touch screen device such as a tablet or smart phone and then using your finger or touch screen writing tool to sign your name in the eSign box.
After you complete an eSign form, an initial email will be sent to the email address you entered into the form. You must check your email and click on the link in the email to confirm your identity, and to send the completed eSign form to the Commission. You will then receive a second email to confirm the filing and this email will also include a final PDF copy of the completed eSign form as an attached file for your records.
Multiple Signature Form
For the Electronic Filing Form which requires multiple signatures, it must be completed, esigned, and emailed separately by each person required to sign the form even if it is the same person. The Commission will not process the Electronic Filing Form until the form is complete with all the required signatures. Furthermore, the Commission will not follow-up with any committee that files an incomplete Electronic Filing Form. It is the sole responsibility of the committee to make sure that a completed Electronic Filing Form is received by the Commission. It is also permissible for the Electronic Filing Form to be filed via a combination of eSign and writable/printable PDF. Once again, the Commission will not process the Electronic Filing Form until the form is complete with all the required signatures.
A new Electronic Filing Form must be completed and esigned by the chairperson and treasurer. A change to a chairperson or treasurer will require an amended Electronic Filing Form to be completed and esigned by the chairperson and treasurer regardless of whether that person is new or not.
*A separate Electronic Filing Form is also available below if only one person will be esigning this form.
Writable/Printable PDF forms must be completed and signed then mailed or delivered to the Commission office. The Fundraiser Notice, Request for Termination and Statement of Information forms can also be faxed to the Commission at (808) 586-0288.
|1. Noncandidate Committee Electronic Filing Form (requires multiple signatures)
The “Electronic Filing Form” must be filed to obtain a username and password to log-in to the Noncandidate Committee Filing System. The form is also used to report a change in the Chairperson or Treasurer. (Revised 06/15)
|2. Notice Of Intent To Hold A Fundraiser
The Notice of Intent is used to notify the Commission of a noncandidate committee’s intent to hold a fundraiser for which the price or suggested contribution to attend is more than $25 per person. The form must be filed with the Commission prior to the fundraiser. (Revised 07/15)
Note: If a “Notice of Intent to Hold a Fundraiser” form is eSigned or faxed to our office on the same day the fundraiser is scheduled, the Commission must receive the notice prior to the fundraiser start time and before our office closes for the day at 4:30 p.m. Notices for fundraisers held on Saturday, Sunday or State Holidays must be eSigned or faxed to our office by 4:30 p.m. on the last business day prior to the Saturday, Sunday or State Holiday.
|3. Request For Termination Of Registration
The Termination form is used to terminate registration with the Commission. (Revised 07/15)
A closing bank statement for each account must also be mailed, delivered or faxed to the Commission to verify that all relevant bank accounts have been closed.
|4. Statement Of Information For Electioneering Communications
The Statement is used to report information related to electioneering communications. (Revised 07/16)